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District Health and Safety

 National Council Scouting Safely site:  http://www.scouting.org/scoutsource/HealthandSafety.aspx
 
  

USE PROGRAM PLANNING TO
MANAGE PROGRAM RISKS

Unit program planning is an excellent opportunity for insuring that our Scouts’ activities are not only rewarding, fun and exciting, but also safe. This checklist identifies some of the most important safety and risk management issues encountered in Scouting. By implementing each element of the checklist your unit will be taking important steps toward minimizing those risks.

Please consider each of these items as you plan your program for the upcoming year. More information on these topics can be found in the publication Guide to Safe Scouting. Each unit should have a current edition of this important publication.

Guide to Safe Scouting

The Guide to Safe Scouting prepares adult leaders to conduct Scouting activities in a safe and prudent manner. The policies and guidelines have been established because of the real need to protect members from known hazards that have been identified through 90-plus years of experience. Limitations on certain activities should not be viewed as stumbling blocks; rather, policies and guidelines are best described as stepping-stones toward safe and enjoyable adventures. All volunteers participating in official Scouting activities should become familiar with the Guide to Safe Scouting.

In situations not specifically covered in this guide, activity planners should evaluate the risk or potential risk of harm, and respond with action plans based on common sense, community standards, the Boy Scout motto, and safety policies and practices commonly prescribed for the activity by experienced providers and practitioners.

 The Guide to Safe Scouting is available in two formats:

  • One for reading on-line - this version is divided into chapters and includes a search engine.
  • Another for reading off-line - the entire publication is presented in PDF format.  

Administration

  • Appoint a Unit Health & Safety Chairman and inform the District Health & Safety Chairman of the appointment.  Establish a process for completing and filing tour permits before all outings.
  • The new Tour and Activity Plan has officially replaced the old Tour Plan beginning May 10, 2012. All of your previously approved Tour Plans crossed over and were archived in the new system.  An informative training video has been developed on how to use the new Tour and Activity Plan application. It can be found on your myScouting.org page (this is the same place where you would go to take the online version of YPT). The Tour and Activity Plan FAQ page can also be accessed from that same place.  The video is really informative, please check it out BEFORE you need it!!!

Certificate of Insurance (COI)

If your Unit needs a Certificate of Insurance (COI) from the BSA for an activity, please Email the following information to HealthandSafety@PhoenixBSA.org:  your unit type and number, the name and address of the facility requesting the COI, the date(s) of the activity, the details of what your unit will be doing, and that you're in the Phoenix District.  Please make COI Requests two weeks in advance of your activity, as these must be processed by Support Services at the SHAC Office.  Thanks!!!!

 

Health and Medical Records

Effective January 1, 2014, BSA has introduced a new Annual Health and Medical Record (form 680-001), replacing form 34605 as well as  former Class 1, 2, and 3 forms, which were phased out in 2009.  Download the new form here.

Safety

  • Verify adult leaders have current “Scouting Safety. . .Begins With Leadership” commitment cards.
  • Schedule “Scouting Safety . . .Begins With Leadership” training for all adults working with the unit.
  • Arrange for Qualified Supervision at every unit activity.
  • Develop and exercise unit Discipline based on respect, understanding and leadership.
  • Plan each unit activity using the “Sweet Sixteen of BSA Safety.”
  • Verify adult leaders have current “Trek Safely” commitment cards.
  • Schedule “Trek Safely” training for all adults working with the unit.

Youth Protection

  • Register all adult leaders in the unit.
  • Schedule Youth Protection Training for all adults working with the unit.
  • Schedule the viewing of Youth Protection Videos by youth members:
    • It Happened to Me (AV-09V011), for Cub Scout Packs
    • A Time to Tell (AV-09V004), for Boy Scout Troops (ages 11 to 14)
    • Personal Safety Awareness (AV-09V027), for Boy Scout Troops & Venturers (ages 14 to 20)

Transportation

  • Check that each driver for a unit activity has a current driver’s license.
  • Check that each driver for a unit activity has recommended levels of insurance.
  • Verify that registration of unit trailer and any unit vehicle is current.
  • Conduct a safety inspection of the unit trailer and any unit vehicles. Inspection should verify that all safety equipment (brakes, tires, lights, etc.) are in working order.
  • Plan transportation for unit activities so as to avoid driver fatigue.

Aquatics

  • Verify adult leaders have current Safe Swim Defense commitment cards.
  • Verify adult leaders have current Safety Afloat commitment cards.
  • Schedule Safe Swim Defense and Safety Afloat training for adult leaders.
  • Maintain records of Scouts’ swimming abilities.

First Aid

  • Verify adult leaders’ current training in First Aid.
  • Schedule First Aid training for adult leaders without current training.
  • Verify adult leaders’ current training in CPR.
  • Schedule CPR training for adult leaders without current training.
  • Check contents of unit first aid kits.

Facilities

  • Conduct a safety inspection of the unit’s meeting facility using the Meeting Place Checklist (No. 6140A) in the Guide to Safe Scouting.
  • Schedule a fire drill during at least one unit meeting.

Money Earning Projects

Scout Fair

  • Designate one adult leader to check that unit's Scout Fair booth and/or activity complies with all safety rules and regulations distributed to each participating unit.

BSA National Resources

The Boy Scouts of America has assembled all Health & Safety Resources onto one web page, which includes links to manuals, training programs, forms, and awards. The web page also includes important, up to date, safety alerts.

 

 

 

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